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A Low-Tech Way to Stay Organized

If, unlike moi, you are super-organized, well...I envy you. But if you have trouble keeping track of what you said to client A, what things you have to do today, etc., I've discovered a system that is cheap and remarkably effective.

This "system" requires only two things: a writing implement and a composition book. Composition books are those tape-bound, lined or quad-ruled blank books used by students.

At the beginning of each day, I place the day's date in the right corner, like this:

F 5 1

As I'm talking with clients or thinking through what needs to be done, I scribble the information in there. I work through architecture and programming ideas, making diagrams, etc.

When I need some information, I can usually remember about when I made the entry. Then, I can page backwards to find it. Yes, it's ridiculously simple -- and you may have something much better -- but if not, you might want to give this a try. It's really been a help to me.

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Comments
Jamie's Gravatar There's something great to be said about simplicity! I've been doing something similar lately and my own gripe is when I'm working on 5 projects at once, and my notes get all mixed together.
# Posted By Jamie | 5/1/09 3:12 PM
Don's Gravatar I carry a few index cards, a la hipster pda, for quick notes and use a moleskine for analog creativity breaks. Also love diyplanner.com for filling my planner
# Posted By Don | 5/1/09 3:54 PM
Scott Wimmer's Gravatar Funny that uber geeks like you (and me) can't beat good ol' pencil and paper...

I've tried everything else, Remember the Milk, Palm, Outlook, Cozy, but none has the flexibility, speed, and dependability of paper.

If jackets were still in style, I would go back to the ol daytimer, but too much to carry around.

It still seems absurd...
# Posted By Scott Wimmer | 5/1/09 3:55 PM
Ryan Miller's Gravatar It sounds similar to an engineer's notebook, with your own date format. I used to keep a separate notebook for each project, until carrying around 5 or 6 notebooks was too much. I like one master notebook much better.

Watts Humphrey describes this "tool" as a requirement for software developers in his book Personal Software Process (http://en.wikipedia.org/wiki/Personal_Software_Pro...) - a very good read by the way.

BTW, how do I get a nice avatar?
# Posted By Ryan Miller | 5/1/09 4:14 PM
Niall O'Doherty's Gravatar Hi Hal,
Have you checked out the following:
http://putthingsoff.com/tag/todoodlist/
and
http://www.pomodorotechnique.com/

I found these resources provided me with the tools for helping me stay organised!

Niall.
# Posted By Niall O'Doherty | 5/1/09 4:43 PM
Raymond Camden's Gravatar You know, I've tried the paper notes thing before, but it never worked for me. Why? I could never find the right page. Dates in the corner would have been perfect. Thanks for sharing this.
# Posted By Raymond Camden | 5/1/09 5:37 PM
Ben's Gravatar Ha, i use the same method as Mr. Helms! People always made fun of the "junior high" notebooks I would carry around. But now I have legitimacy! :D
# Posted By Ben | 5/1/09 6:21 PM
Hal's Gravatar Great minds think alike, Ben!
# Posted By Hal | 5/1/09 6:54 PM
Ryan Miller's Gravatar Garr Reynolds recommends "going analog" when preparing presentations in "Presentation Zen". These "old school" solutions certainly allow for that. Sometimes I wish I was more analog!
# Posted By Ryan Miller | 5/1/09 7:12 PM
Hal's Gravatar Glad you found it useful, Ray. Yeah, putting the dates made all the difference for me.
# Posted By Hal | 5/1/09 7:21 PM
Hal's Gravatar Great links. Thanks, Niall!
# Posted By Hal | 5/1/09 7:24 PM
Aaron Greenlee's Gravatar Franklin Planner
# Posted By Aaron Greenlee | 5/2/09 1:43 AM
Niall O'Doherty's Gravatar No problem Hal.
It's probably worth mentioning Peter Bell's group:
http://groups.google.com/group/solo-scrum

There is some discussion on the Pomodoro Technique and here too:
http://groups.google.com/group/pomodorotechnique

Thanks,
Niall.
# Posted By Niall O'Doherty | 5/2/09 9:16 AM
Jake Munson's Gravatar What is a "writing implement"? ;) I'm not sure I even know how to write anymore...I use computers to track everything, from todo lists to notes, etc. But I am not knocking your Method, Hal. Everybody has their own methods and preferences, there is no wrong or right if you are keeping yourself organized.
# Posted By Jake Munson | 5/2/09 5:42 PM
Marc Funaro's Gravatar When I need to remember anything, I just tell Lois to take a memo.

"Dear Life Cereal..."
# Posted By Marc Funaro | 5/22/09 5:44 PM
Pradip K S's Gravatar This is a great idea which would be useful people who indulge in many works at a time.

Thanks for sharing
# Posted By Pradip K S | 7/10/09 10:00 AM
 
   
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